Registering A Death
Doncaster Register Office
Register The Death Within 5 days – this includes weekends and bank holidays. The registration of the death is the formal record of the death. Unless a coroner has been involved all deaths must be registered within 5 days of the date of death.
If you have experienced the loss of a loved one, please accept our sincere condolences.
Doncaster Royal Infirmary
If the death of your loved one has occurred at Doncaster Royal Infirmary, the nhs bereavement team will send an electronic version of the medical cause of death certificate to Doncaster Register Office by email. Contact details for next of kin will be provided to them by the Trust or the Coroners Office, and they will call you to arrange your face to face appointment.
If the death of your loved one has occurred at St Johns Hospice, the doctor on call at the hospice will send an electronic version of the medical cause of death certificate to Doncaster Register Office by email. Contact details for next of kin will be provided to them by the Hospice and they will call you to arrange your face to face appointment.
Death at Home
If the death of your loved one has occurred at home, the GP surgery of the doctor who certified the death will ask you to collect the medical cause of death certificate from them in person and for you then to contact the registrar to arrange a face to face appointment to register the death.
If a coroner is involved they will contact the registry office with contact details for next of kin. The registrar will call you to arrange your face to face appointment at the registry office..
What to do..
You will need to provide the following information about the deceased:
When you register a death, the medical certificate of cause of death issued by a doctor will either have been sent to the registry office electronically if the death occurred at Doncaster Royal Infirmary, Montagu Hospital or St Johns Hospice; or if the death has occured in the community, at home or in care home, the medical certificate of cause of death will need to be collected from the GP surgery. If the death has been referred to the Coroner, they will advise you what to do.
It is most important that the information recorded in the register is correct, so it will need to be checked carefullyin your face to face appointment.
Date Of Birth
Place Of Birth
woman's maiden surname
if the deceased was receiving a pension from public funds, such as civil service or army pension
in the case of a married woman or widow, the full names and occupation of her husband
Frequently Asked Questions
Who can report a death?
Under normal circumstances the responsibility for registering a death falls upon the relatives of the deceased. Others may be called upon to carry out this duty, for example where there are no relatives or the relatives are elderly or infirm. These other persons would include someone who was present with the deceased when they died, or the person making the funeral arrangements.
Which deaths need to be reported to the coroner?
A small number of deaths have to be reported to the Coroner before they can be registered and the document allowing the funeral to go ahead can be issued. The following deaths, if not already reported to the Coroner, will be reported by the registrar:
- where there is no doctor who can issue a medical certificate of cause of death, or
- where the deceased was not seen by the doctor issuing the medical certificate after death nor within 14 days before death (28 days during pandemic), or
- where the cause of death is unknown, or
- where the cause of death is believed to be unnatural or suspicious, or
- where the death occurred during an operation or before recovery from an anaesthetic, or
- where the death is due to industrial disease or industrial poisoning
Once a death has been reported to the Coroner, the registrar cannot go ahead with the registration until the coroner has decided whether any further investigation is necessary.
What happens when a death has been registered?
After a death has been registered, the paperwork required by the Funeral Director will be given to you in your face to face appointment.
What happens when a body is taken out of England and Wales?
If a body is to be taken out of England and Wales, notice must be given to the Coroner for the area where the body is lying. A form of notice (form 104) may be obtained from a Registrar or a Coroner. Any burial or cremation certificate that has already been issued must be given to the Coroner with the notice.
The Coroner will acknowledge receipt of the notice and say when the removal of the body may take place. This will normally be after four days from when the notice was received. If it is urgent, the person giving notice should speak to the Coroner, as it may be possible to allow the removal sooner than the four days.
Doncaster Register Office
Rotherham Register Office
Sheffield Register Office
0114 203 9423
Worksop Register Office
Tel: 0300 500 8080